ESE is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
ESE may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 3rd April 2018.
What we collect
ESE collects information when:
- The European Society of Endodontology is an umbrella organisation of national scientific societies. The societies supply the ESE with membership information which is used to create and maintain the ESE membership lists. Most members with login access to the website are installed in this manner. The ESE is not responsible for the privacy arrangements made by the national societies.
- The ESE has categories of direct membership, which can be applied for online. The online form sequence collects your name, contact details and email address. Depending on the category of membership, professional information can be requested. Access to this information is restricted to members of the ESE Membership Committee.
- You are booking a place at an event run by the ESE. In this case we collect your name, address and email address.
- You are submitting an abstract to an ESE conference and you do not have an ESE account. In this case an account will be created and your full contact details are requested.
- You are using a contact form, where we ask for your name, email and phone number. This information is stored briefly while it is converted into an email message which is then sent.
- You visit the site and we use Google Analytics to track your path through the site. This information is aggregated and presented to us in a way that allows us to improve the site, but we cannot identify a particular user. You can prevent us from tracking you, see our Cookies page.
What we do with the information we gather
For members, we require the information to understand your needs and provide you with a better service, and in particular for the following reasons:
- Internal record keeping
- To provide you with privileged access to certain parts of the website. For example, to allow you to maintain your membership information and see what we hold about you.
- To provide you with special member rates for our events. Payments for events are handled by Worldpay, and we do not store any credit/debit card information. The Worldpay forms are preloaded with the information we hold for you to prevent you having to enter it again. The ESE is not responsible for information stored on the Worldpay servers.
- To provide information for the 'Find an Endodontist' page on the patients section of the website, you can opt in to having your contact details displayed on this page. Email addresses are not shown, instead a link to a contact form is provided to ensure that your email address doesn't become public property on the wider web.
- To provide you with full access to the International Endodontic Journal without requiring login access or accounts on the Wiley website.
- We may periodically send emails which contain news and information about the society and its events. You can always opt out from receiving these emails by visiting the Membership Profile page the website.
- Necessary information may be passed to Accountants and auditors
For users booking places at events, we need the information to:
- allow us to process your booking
- notify you in the case of any changes
- provide you with the ability to return after the event and obtain a certificate.
- Please note: However, we will send your information to our Professional Congress Organiser in order for you to receive registration information.
We use Google Analytics to measure and improve the performance and content of the site and to determine what is or is not regularly visited.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
See our page on this topic.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
Members can always see and modify the information that ESE holds for you, visit the Membership Profile page.
General Data Protection Regulation (GDPR)
The GDPR comes into force in May 2018, and requires that we provide you with the following information.
The GDPR requires us to state the lawful basis for the processing activity that we perform. Membership of a national group provides an implicit contract between the member and that national group. In turn, the national group is a member of the ESE, who acquires your information as part of that arrangement. The ESE provides membership services for each member.
The GDPR requires that we provide you with the identity of the 'Data Controller', who determines the purposes and means of processing personal data. For the ESE, the data controller is the ESE Executive Board who can be contacted via ESE Administrator. See the ESE Executive Board page.
The 'Processor' is responsible for processing personal data on behalf of a controller. For the ESE, this is the ESE Adminstrator. See the ESE Administration page.
Lead data protection supervisory authority
The ESE operates in most European countries but the data and processing activity is done in the United Kingdom. The ESE opts to use the UK's Information Commissioner's Office as its lead data protection supervisory authority.