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Visa Letter, Hotel Information and Reservation

19th Biennial ESE Congress - Vienna, Austria

Please note: Visa letter and Hotel Accommodation are arranged through our Professional Congress Organisers:

Aim Group

AIM Group International
Lisbon Office
Avenida Conde de Valbom, 6 – 5ª, 1050-068 Lisbon, Portugal
Phone: +351 213245040
Fax: +351 213245050
E-mail: esevienna2019@aimgroup.eu

Visa Letter

Visa Letters are available in the online registration platform, please follow the Online Conference Booking link. Visa Letter will be available for download once you have entered your personal details. Should you require additional information please contact the Organising secretariat at:

Hotel Information and Reservation

Please ensure that your reservation is made by 1 August 2019, after this day room booking is not guaranteed.

Click here for Hotel information.

Book hotel accommodation Online – please follow the Online Conference Booking link. Hotel booking will be available once you have entered your personal details.

Click here for a PDF booking form.

Hotel Booking Conditions

A large number of rooms at preferential rates have been reserved in Vienna for the period of the Congress.
Each reservation will be processed ONLY if accompanied by credit card details which are requested as a guarantee of your booking. Credit card details are mandatory even when paying by bank transfer in order to guarantee your booking.
Make sure to book your room as soon as possible in order to take advantage of the special benefits available for ESE participants only.

The main nights booked at the hotels are the nights of 11th to 14th September. All bookings that include pre and post nights are pending hotel confirmation.

Guarantee/payment of hotel booking

Bookings are subject to availability and payments can be done by credit card and bank transfer. All rates are quoted in Euros, per room, per night and include breakfast, VAT and city tax.

To guarantee your reservation a prepayment is required.

For bank transfer payments credit cards will only be charged in case of penalties. Identified proof of payment is required by August 10th. In case proof of payment is not received by this date your credit card will be charged accordingly.

From August 11th only payments by credit card will be accepted.

Cancellation Policy

Any change or cancellation of the hotel reservation must be sent in writing to AIM Group International (by regular e-mail or fax) according to the following conditions:

  • Until July 12th 2019: Full refund
  • Between July 13th until August 10th 2019: 50% of total stay will be refunded
  • From August 11th 2017 onwards: 100% charge is applied / No refund

Kindly note that all approved refunds will be processed and issued within 60 days after the congress.

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