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ESE Biennial Congress, Brussels

Visa Letter, Hotel Information and Reservation

Please note: Visa letter and Hotel Accommodation are arranged through our Professional Congress Organisers:

Aim Group

AIM Group International
Lisbon Office
Avenida Conde de Valbom, 6 โ€“ 5ยช, 1050-068 Lisbon, Portugal
Phone: +351 213245040
Fax: +351 213245050
E-mail: esebrussels2017@aimgroup.eu

 

Visa Letter

Click here to receive a letter for visa applications. Click on New User to register with the system โ€“ please note this is NOT the ESE system so you will need to use a different username and password to that required for the ESE registration system.

 

Hotel Information and Reservation

Please ensure that your reservation is made by 1 August 2017, after this day room booking is not guaranteed.

Click here for Hotel information

Click here to book hotel accommodation. Click on New User to register with the system โ€“ please note this is NOT the ESE system so you will need to use a different username and password to that required for the ESE registration system.

or Click here for a PDF booking form

 

Hotel Booking Conditions

A large number of rooms at preferential rates has been reserved in Brussels for the period of the Congress.
Each reservation will be processed ONLY if accompanied by credit card details which are requested as a guarantee of your booking. Credit card details are mandatory even when paying by bank transfer in order to guarantee your booking.
Make sure to book your room as soon as possible in order to take advantage of the special benefits available for ESE participants only.

The main nights booked at the hotels are the nights of 13th, 14th,15th September. All bookings that include pre and post nights are pending hotel confirmation.

Guarantee/payment of hotel booking

Bookings are subject to availability and payments can be done by credit card and bank transfer. All rates are quoted in Euros, per room, per night and include breakfast, VAT and city tax.

To guarantee your reservation a 1st night deposit is required. One month prior to arrival (August 13th) the remaining amount of full stay will be charged.

For bank transfer payments credit cards will only be charged in case of penalties. Identified proof of payment is required by August 13th. In case proof of payment is not received by this date your credit card will be charged accordingly.

After August 13th only payments by credit card will be accepted.

Cancellation Policy

Any change or cancellation of the hotel reservation must be sent in writing to AIM Group International (by regular e-mail or fax) according to the following conditions:

  • Until July 13th 2017: Full refund
  • Between July 14th until August 13th 2017: 50% of total stay will be refunded
  • From August 14th 2017 onwards: 100% charge is applied / No refund

Kindly note that all approved refunds will be processed and issued within 60 days after the congress.

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